Rooms and Property
Manages work to be performed - in occupant rooms, on plant and equipment within the facility or across shared facilities such as dining rooms, thoroughfares and open spaces. Applies equally to residential, industrial or mining infrastructure and plant.
Health and Safety
Software to assist organisations with their legislative, health and safety and duty of care responsibilities. Achieved by identifying, profiling and acting to minimize hazards in the workplace. Manages both pro-active and reactive situations.
Scheduling & Planning
Define and automatically schedule recurring tasks based on time and usage intervals. Review according to milestones and reschedule based on availability of parts and labour. Supports productivity improvement and reduces downtime.
Help Desk & Tracking
Call logging that captures information to assist problem identification, diagnosis, escalation and resolution. Filter and sort by key fields to facilitate clear identification of urgency and progress through to expected completion.
The Solution
An issue, maintenance and safety tracking system that delivers:
- Room day to day maintenance and repairs.
- Asset cost and performance history.
- Property management, inspections and monitoring.
- Prioritisation by due date and type of work.
- Risk profiling by likelihood and consequence.
- Search and filter analysis and reporting tools.
The Benefits
Encourages a systemic and process oriented approach using:
- Grading of hazards based on level of risk.
- Clear description of the situation and problem.
- Scope of work can be clearly defined.
- Supports documentation of injury, diagnosis and treatment.
- Black spots and repeat injury patterns easily identifiable.
- Duty of care is highlighted and reinforced.
The Differentiators
- Integrated within total VAMS framework.
- Share data: rooms, staff, assets, more.
- One computer for occupancies and jobs.
- One procedure for room history.
- Client web access share KPIs and To Dos.
- Review backlog, W-I-P and forward plan.
- OH&S cross reference to locations.
The Unique Value of VAMS
- Innovation made possible by 21st century design and construction techniques.
- Implementation simplified by leveraging any existing VAMS system.
- Minimised risk by using an incremental rather than a "big bang" project approach.
- Capital cost up to 75% lower than comparable systems.
- Lower cost of ownership and save more with our hosting service.
- Track record delivering remote travel and accommodation management since 1983.
- Experienced in remote support with 100,000 rooms managed over 4 continents.
- Foreign language and multilingual support.
Job View
List and print jobs by date or job number range on a single screen.
The screen also provides a 'thumbnail' view of the job including: description, scope of work, time and parts used and audit information.
Fault and job type, priority and resource can also be added.
Task Entry
Enter and Update jobs using the comprehensive task screen.
Supports setting: priority, response time, degree of risk, work order, cost centre and billing type.
Collects information on the problem, scope and work done.
Integrated with existing room and location tables and the asset register.
Risk Profiler
The purpose of the profiler is to determine the urgency or importance to attach to a particular job.
The simple point-and-click method of setting the degrees of risk and consequence make risk profiling easy and quick.
The profiler works for both O H & S and property.
PM Scheduler
The recurring and preventative maintenance scheduler generates jobs from the maintenance schedule listed against a given asset.
Using a calendar and scope of work catalogue jobs can be generated for any time (daily, weekly, monthly) and according to business rules.
Job 'Card'
Print a job sheet on an ad hoc or timed basis. All Jobs due will be printed at start of day.
The job card has full instructions of what, how and when to perform the work.
The tradesperson notes the work done plus parts and time taken and signs off.
The job completion details can then be added back into the system by any admin resource.
Asset Selection
A full asset register is maintained and is available to the job system. Full asset details are stored including: acquisition, warranty, insurance and planned maintenance schedules.
Assets are logged by room or location, asset group, general and specific descriptions and bar code.
Job Reporting
Comprehensive job reporting is supported using the unique VAMS reporting dashboard.
Select by time period (daily, weekly, monthly) and use Sort by and Group by.
Apply Boolean expressions and apply a selection of presentation formats and views.
Asset Reporting
List assets or export to Excel, Word or PDF.
Review the full status and maintenance history of any assets.
Use the expressions menu to analyse trends and determine patterns for one asset or a group or assets. Search By type of fault, matching location and cost of maintenance.